SVN | Southgate Realty, LLC is a full-service commercial real estate brokerage and we’re excited to announce that we have a position available on our team. We’re looking for an outgoing, motivated, and enthusiastic Executive Administrative Assistant to join our team of professionals.  This position will represent the firm with excellent communication skills and professionalism.

You’ll find all the details about the responsibilities and requirements below. If you or someone you know would be perfect for this position, please submit your resume to [email protected].

Responsibilities of the Executive Administrative Assistant include but are not limited to:

• Report to the Managing Director
• Assist with marketing and administrative activities; mostly tend to administrative responsibilities by answering incoming inquiries and handling all call requests
• Assembles and maintains an active property log by compiling, consolidating, formatting, and cross-referencing data into broker reports
• Maintains master broker contact lists and spreadsheets
• Schedule meetings, organize calendars, and schedule E-Blast marketing
• Assist with all scanning, copying, and/or binding presentations
• Handle and distribute mail, assist with direct mailers and S&H
• Provides marketing research with special projects as needed
• Updating and maintaining the property listing documentation via data entry, tracking sheets, and vendor update submissions

Requirements:

• Must have excellent verbal and written communication skills
• Must be a team player and take direction well
• Must be able to manage their own production calendar to meet deadlines
• Must have a strong organizational ability and pay close attention to detail
• Must have a sound and a solid understanding of marketing principles and objectives
• Must have an understanding in social media platforms, objectives, and use
• Effective project management skills and the ability to handle multiple projects and switch between duties with little trouble
• Must have the ability to understand complex ideas and instructions
• Must be computer proficient in Microsoft application, Adobe Creative Cloud, specifically Photoshop, Premiere (video-making) and some Illustrator
• Must be familiar with CRM databases, E-blast marketing, such as Constant Contact and/or MailChimp

Please submit your resume to [email protected]